BillyBot is the software that runs the office side of your flooring business, from the first enquiry to the final invoice — so you win more work and grow without taking on another wage.
14 days free · Fitters always free · Cancel anytime
Built on 20 years of running a flooring business, not generic AI with a logo slapped on.
You and your team burn hours every week on quoting, paperwork, chasing emails and booking jobs — graft that doesn't lay a single metre of floor or put a penny on the invoice.
Billy does the admin in the background — so you and the team win more work, grow the margin, and get your time back, without taking on a single extra wage.
Now watch Billy do each of those jobs — live, in the real app.
Instant Quote
Tell Billy the rooms in plain English — he builds the full quote on your supplier prices and markup, ready to send before you've left the driveway.
AI Email Operator
A customer emails in. Billy reads it, creates the job, drafts a reply in your voice — and asks before anything goes out. Like a PA who never sleeps.
Cutting Plans
Billy lays out every drop and seam, drives the waste right down, and prices the exact material — straight from your floor plan.
Receipts & MTD
Photograph a receipt and Billy extracts every figure and categorises it. Approve it and it syncs to your accounts — Xero, Sage or QuickBooks. No shoebox — Making-Tax-Digital ready.
Diary & Scheduling
When a quote's accepted, Billy drafts the email offering the customer free dates from your diary. Confirm the day and he books the fitting, assigns the team and tells the fitters — without a round of phone calls.
Supplier Pricing
Upload a supplier price list and every quote instantly rebuilds on your actual prices — so your margins are always right.
A quote app helps you write a quote. Billy is an operator: he works across your inbox, your prices, your diary, your accounts and your paperwork, and asks you before anything goes out. Ask any flooring software these questions.
From a voice note, a forwarded email or a drawing, on your rates and markups.
Every enquiry becomes a job, with a reply drafted in your voice for you to approve.
It tracks what's been sent and opened, and nudges you to follow up the quiet ones.
It offers the customer free dates, books the fitting and tells the fitters on their phones.
The invoice is built from the quote and created in your accounts when you confirm.
Job-specific RAMS and COSHH, for you to review, signed on the fitters' phones.
“What carpet did we fit in Jane's lounge last year?” answered from your own records.
Always, unless you choose to switch on automatic sending.
A quote app answers yes to the first question. Billy answers yes to all of them — built and proven on a real flooring business, on 20 years of running one, with real Gmail, Outlook, Xero, Sage and QuickBooks connections and an app for every fitter.
Beyond the demos above — invoicing, compliance, customers and your whole team, all in one place.
Turn any quote into a professional invoice with one click. Send it as a PDF or push it straight into Xero, Sage, or QuickBooks. No double entry.
AccountingBillyBot learns your actual pricing from past quotes and invoices. Over time, your quotes get sharper — tighter margins where you need them, better profit where you deserve it.
Smart pricingAll your customer conversations in one place. See what needs a reply, what's waiting, and what's done. Never lose track of a customer thread again.
CRMAdd fitters, managers and estimators. Each person sees only what they need. Full control over who can access what — from the office or on site.
Team managementGenerate Risk Assessments and Method Statements automatically. Stay compliant without spending hours on documents. Stop turning away commercial work.
ComplianceChat with BillyBot, raise quotes, and manage jobs from your phone. Everything you need in your pocket, wherever the job takes you.
iOS & AndroidBuilt for flooring firms who've had enough of admin eating into their evenings and weekends.
Imagine how many hours you'd get back if you never had to build another quote again. BillyBot handles it all — so your evenings are yours.
BillyBot watches your inbox around the clock. Customer emails become jobs automatically. No more losing leads because you were on site.
Fitters, managers, estimators — all on the same system. Everyone knows the plan. No more WhatsApp groups, double bookings, or missed updates.
RAMS written automatically for every job. Stay compliant, win bigger contracts, and never scramble to write a risk assessment the night before.
Every receipt captured, every invoice logged, every expense tracked — automatically synced to your accounting software. Your records stay digital and up to date, ready for Making Tax Digital.
Billy keeps track of every quote you've sent and whether the customer has opened it, and nudges you to follow up on the quiet ones. Fewer jobs lost to silence.
Set up once. Then let Billy run your admin for you.
Tell Billy about your business — your prices, your team, your tools. A quick one-time setup, and he takes it from there.
Emails become jobs. Quotes are built automatically. Your diary is kept up to date. Your team gets notified. All without you lifting a finger.
Admin is done. Quotes are sent. Jobs are booked. You put your time into winning more work, growing profit and getting your evenings back — while Billy keeps the paperwork handled.
Real results from real installers using BillyBot™.
★★★★★
"Did my first quote with BillyBot and it nailed it. It works out everything needed for the job perfectly. Game changer."
★★★★★
"Saves me hours every week. It's like having a secretary that actually understands flooring and a real one of them costs you like £3k a month!"
★★★★★
"Bit sceptical at first, but it literally does exactly what you hope it would. Worth every penny. Very impressed by how well it knows commercial stuff like Safety flooring and Whiterock."
As seen with the flooring industry
One price per seat. Your fitters are always free.
Pay only for the office
per seat, billed monthly
14 days free · Cancel anytime
Start 14-day trialunlimited — always free
Included with every plan
Get startedEverything you need to know before starting your free trial.
BillyBot is built for UK flooring contractors, fitting firms and flooring shops, by a flooring business. Where measuring and quoting apps stop at the quote, BillyBot does the office work around it: it works from your Gmail or Outlook inbox, quotes on your own prices from a voice note, email, drawing or tender, works out cutting plans, runs the fitting diary, and sends quotes and invoices into Xero, Sage or QuickBooks when you confirm. It costs £149 per office seat a month excluding VAT, with unlimited fitters free and a 14-day free trial.
Connect your Gmail or Outlook account via secure OAuth login — the same system used by Google and Microsoft themselves. Once connected, BillyBot watches your inbox for customer enquiries. When a new email arrives, Billy reads it, creates a job with the customer's details, and adds it to your jobs inbox. You can reply directly from within BillyBot without switching apps.
Yes. BillyBot connects using each provider's official OAuth system — you never share your password with BillyBot. You log in directly on Google's or Microsoft's own secure pages. BillyBot can only access the emails needed to create and manage your jobs. All authentication tokens are encrypted before storage, and every connection uses 256-bit SSL encryption.
Absolutely not. Your pricing rules are encrypted and stored in a dedicated secure database with continuous security monitoring. Only you and BillyBot's automation can read your pricing. Every connection is protected using 256-bit SSL encryption — the same level used by banks.
Yes, there's no contract. Cancel your trial or subscription whenever you like. Simply text Billy: "Cancel my subscription" or manage it directly from your account settings.
BillyBot supports carpet, LVT, laminate, vinyl, tiles, engineered wood, safety flooring, Whiterock, and more. It understands real trade language — singles and doubles for door bars, running cove, coved skirts, and all the details that actually matter on a quote. Configure your services in the pricing settings.
No. BillyBot generates professional PDF quotes and manages your jobs entirely on its own. If you use Sage, Xero, or QuickBooks, BillyBot can push quotes directly into your accounting system. But you don't need any accounting software to get started.
Most suppliers will happily send a price list if you ask. Once you have it, just forward the email (or the attached file) to BillyBot. Billy reads it, stores your prices, and applies them automatically to every quote. No manual data entry needed.
Take a photo of any receipt — BillyBot extracts the supplier, amount, date, and VAT automatically. It then syncs straight into Xero, Sage, or QuickBooks as a digital record. That means you've got a clean, searchable trail for Making Tax Digital — no more shoeboxes of crumpled receipts at year-end.
Yes. BillyBot runs in any web browser and has apps for iPhone and Android. Every fitter gets the app free, with their diary, jobs and site details on their phone, so the office and the vans work from the same information.
BillyBot learns your writing style from your sent emails. When you need to reply, it drafts a response that sounds like you — formal and detailed for architects, friendly and straightforward for homeowners. You can edit any draft before sending, or send it as-is.
Yes. Upload a floor plan or enter your room measurements, and BillyBot calculates the optimal cutting layout for carpet, vinyl, LVT, or tiles. It accounts for pattern matching, roll widths, and seam placement — helping you minimise waste and order the right amount of material.
No — and it's not trying to. BillyBot feeds INTO your accounting software. Quotes, invoices, and receipts sync directly into your existing system. Think of BillyBot as the front-end that handles the day-to-day work, while your accounting software stays as your ledger. They work together.
See BillyBot™ in action, get set up in minutes, and hear the bigger picture on AI in the trade.
Practical help for running a flooring business, whether or not you use BillyBot.
We're not a Silicon Valley startup. Our founder, Steve, has lived the grind. Late nights quoting, weekends catching up on admin, and the constant feeling that the paperwork never ends. BillyBot™ was built to fix that — to finally give flooring business owners their time back — without taking on another wage.
Our goal is simple: to build the world's first AI Operator for flooring businesses — a system that handles your quoting, admin, and day-to-day operations as if it were your own office assistant. No gimmicks, no tech fluff. Real automation that understands how flooring businesses actually run.
The world of work is changing fast and we want every floor fitter to stay ahead of the curve. With BillyBot™, you're not just keeping up with AI — you're stepping into the future of how flooring businesses run.